Guidelines for Organizers of Side Events

Side events will be organized for Tuesday, March 19, 2019.

All entities proposing a side event must be accredited and registered to the Conference. For more information, please click here for the forms.

Accredited and registered institutions interested in organizing a side event must submit a proposal using the online side event request form and provide a detailed description of the proposed event, including its thematic focus, speakers/presenters and its potential contribution, consistent with the themes of the Conference. Completed forms must reach the Conference Working Group by February 18, 2019.

In the event of more than one organizer, one of the co-organizers of the proposed side event should be designated as a lead organizer.

It is the responsibility of the side event organizers to make their own arrangements regarding registration, including for individuals, invited as speakers or guests for closed events of invitation only events.

Broadcasting a side event is the responsibility of its organizers. The Conference Working Group will not produce fliers, distribute notices, or run other publicity efforts for side events.

Side event organizers can request equipment and services needed for their event, specified in the online request form (see attached). There might be charges for the related services which the event organizers must be prepared to cover.

Organizers should plan to hold their event in English only or make their own interpretation arrangements as interpretation services are not available for side events.

Side events are open to all accredited and registered participants through a credited organization to the Blue Oceans Conference.

The Conference Secretariat will make every effort to accommodate all eligible requests for side events. However, due to the high level of demand expected for side events during the Conference, it might not be possible to accommodate all requests. Organizers proposing events that are of a more technical nature or that are not directly related to the above criteria are kindly requested to seek venues in Monrovia outside the Conference center.